Guidelines and Procedures for Staging Events within the City of Johannesburg.
Introduction
The purpose of this document is to provide guidelines, processes and procedures for planning,
organising and implementing events within the City of Johannesburg.
These processes are premised on factors relating to event risk management and therefore serve as a
framework of reference to ensure the following;
Compliance with all risk management and legal requirements and also to
Clarify roles and responsibilities of stakeholders involved.
JOC Procedures and Requirements
The following is essential for compliance in relation to staging of events within the City of
Johannesburg and should be presented to JOC at least (2) two weeks preceding the event.
JOC FORMS, GUIDELINES AND PROCEDURE
How to get approval to Stage an Event be it public.
Municipal-owned entities and City departments – namely Event Management, Disaster Management, City Parks, City Power, Emergency Management Services, Environmental Health, Johannesburg Development Agency, Johannesburg Metro Police Department, Johannesburg Water, Johannesburg Roads Agency, Metrobus and Pikitup – and the South African Police Service are represented on the JOC.
For an event to be safe, the organiser has to follow certain procedures through the City’s JOC. A checklist containing all the details required is attached.
If your event is a –
- Demonstration
- March
- Picket
- Rally
follow the process and follow certain procedures through the City’s JOC.
The JOC officially meets once a week, on a Thursday. These meetings start promptly at 7.30am in the Egoli Boardroom, B Block, Ground Floor, Metro Centre, Braamfontein, Johannesburg.
Most events and venues will require that presentation be made to the local JOC (Joint Operations Committee) for approval.
- Overview of the event
- Floor plans, Site plans, gas plan/ Road Maps
- Emergency contact numbers (organizers)
- JOC requests (30 days notification)
- Certificates of Approval for temporary structures and COC’
- A Day Programme of the event and a list of VIP’s attending the event.
- Security plan, Parking plan & Medical plan
- Disaster management and evacuation plan
- Fire Safety (Application form)
- Environmental Health (COA for caterer and noise control applications)
- Traffic management plans, and indemnity form (JMPD)
- Venue permission letters
- Waste Management Plan
- JRA Wayleave
- Passenger liability for busses
- Minutes of planning meetings before the event
- Public Liability (Insurance for the Event)
- SAPS and ward councilor confirmation letters
- Hardcopies (files) of your operational plans
- NPO Number and Proof from SARS (certificate)
- Proof Of Payment to relevant departments
CLICK HERE FOR MORE INFORMATION
| City JOC Guidelines and Procedures for Staging Events within the City of Johannesburg |
| JMPD Acknowledgement form |
| COJ Indemnity |
| Section 6(3) Application |
CONTACTS
| Event Management | 011 407 7525 |
| PIKITUP | 011 712 5316 |
| EMS – Events | 011 407 6018 |
| City Power | 011 490 7780 |
| City Parks | 011 712 6664 |
| JMPD Events | 011 490 1590 |
|
JHB Water
|
011 688 1601 |
|---|---|
|
JRA
|
011 298 5295 |
|
Environmental Health
|
011 587 4285 |
|
Metrobus
|
011 403 4300 |
|
JDA Newtown
|
011 833 6323 |
|
SAPS
|
011 373 3406 |
|
Environmental Management
|
011 587 4285 |
|
Pikitup
|
011 712 5247 |
|
Disaster Management
|
011 373 7517 |
|
City Power
|
011 490 7048 |
|
GPG EMS
|
011 264 5000 |
|
EMS Events
|
011 407 6374 |
